Executive Assistant Position

Madera County Farm Bureau-Executive Assistant Job Duties

Executive Assistant

  • Perform general clerical and bookkeeping duties as needed to include but not limited to: answering phones, typing, record keeping, note taking, letter writing, entering receivables, photocopying, faxing, mailing, filing, light housekeeping (empty trash, replenish bathroom supplies), maintain office supplies, collect mail, maintain current records of hall rental calendar, fees/deposits and disbursements; organize all safety training workshops.  
  • Assist in the organization and maintenance of the office so that it operates effectively and efficiently 
  • Responsible for the membership development and retention of the organization 
    • Understand membership structure and maintain membership:  process new and renewing members – voting, sustaining and business members; send out membership renewal letters
    • Be familiar with the membership benefits and discount programs to educate members and encourage new Farm Bureau memberships
    • Learn and understand internal membership database program (CFBF Database)
    • Understand California Farm Bureau membership royalty program and track MCFB progress
    • Communicate with all membership categories including, current, potential, former and delinquent members
  • Assist in managing and preparing for the execution of multiple MCFB events and programs including:
    • Annual Dinner/Fundraiser
    • Scholarship Fundraiser and Scholarship Application Program
    • Safety Trainings
    • Board/Committee Meetings
  • Maintain constant communication with MCFB Executive Director regarding any issues or items needing timely attention
  • Assist with publication of Madera County Farm Bureau newspaper 
  • Create and distribute MCFB E-news on a weekly basis 
  • Support MCFB Executive Director in operation of the Madera County Farm Bureau
  • Complete various tasks designated by the Executive Director and Executive Assistant not listed above
  • Ability to be punctual, reliable and work with minimal supervision

The Executive Assistant position may also overlap with the following position also being solicited:

Grower Relations Representative

  • Aid growers in properly completing forms required by the Irrigated Lands Regulatory Program 
  • Enter data from grower forms/surveys
  • Review data to ensure completeness and accuracy
  • Flag surveys for follow up with incomplete data
  • Follow up with growers to complete missing data

Resumes can be sent to fbmadera@outlook.com

Salary depends on experience.  Full time employees offered medical.